EE Timeline Checklist for Groups & Teachers → Editable download!: EE Teachers-Groups Trip Timeline Checklist – B4H

Required Forms & Due Dates:

• EE Class Requests Form  ⇒ DUE 6 weeks (or earlier) prior to arrival day
• Meal Confirmation & Dietary Needs Request Form ⇒ DUE 4 weeks prior to arrival day
• Participant Number Confirmation Form ⇒ (due 7 days before arrival)
• UGA-likeness-release-consent (photo release)

PAYMENTS:

• Environmental Education Program Payments: Email burton4h@uga.edu to request an invoice(s). For payments, we accept both credit card and/or checks for your deposits and final balances; Please make checks payable to Burton 4-H Center on Tybee Island.
• Georgia 4-H Foundation Payments (Canteen): Email burton4h@uga.edu to request an invoice(s). Gift shop and t-shirt orders are cash or check only, separately made payable to Georgia 4-H Club Foundation.  A GROUP t-shirt pre-order can be completed by following the link here.
• Vendor Payments: For local vendors used to support select Environmental Education Programs, you will be expected to pay the vendor directly before attending their program. W-9 forms and Sales Tax Exemptions (ST-9) are required for vendors. Groups unable to provide these forms will be subject to Georgia sales tax. Contact the corresponding vendor(s) for invoices and payments.

Select your EE Classes

Burton Led Classes

Click to download → Overnight Classes & Descriptions – Burton 4-H EE Programs 2024

Burton 4-H Classes correlate with Georgia Standards of Excellence. Please view which classes best fit for your grades standards below.

• K-2 GSE Standards
• 3-5 GSE Standards
• 6-8 GSE Standards
• 9-12 GSE Standards

Sample videos of classes in action for select classes below.

• Beach Ecology
  
• Salt Marsh Ecology
  
• Ornithology (Birds)
  
• Herpetology (Reptiles)
  
• Fort Pulaski
  

University of Georgia/Georgia 4-H is an Equal Opportunity, Affirmative Action, Veteran, Disability Institution. If you need a reasonable accommodation or language access services, contact Burton 4-H Center, at least three weeks prior to arrival date of program. In addition, we kindly ask that you please complete the form below and email to paulc@uga.edu and burton4h@uga.edu 

ACCOMMODATION FORM: GA 4H Accommodation Form

Services we may be able to arrange and/or provide include but are not limited to: a beach wheel chair, translated documents, interpreters, etc. The more time in advance we have, the more time we have to prepare options.

Arrival Day – Check In Time: Check in time for groups will be 10:00 AM for 4-H Environmental Education groups arriving Monday, Tuesday, Wednesday or Thursday. Check in time for groups will be no earlier than 3:00 PM and no later than 9:00 PM for Facilities Rentals and 4-H Environmental Education groups arriving on Friday, Saturday or Sunday. Notify Burton 4-H Center on Tybee Island personnel thirty (30) days prior to arrange a later check in time.

Departure Day – Check Out Time: Check out time for groups will be 7:30 AM for 4-H Environmental Education groups departing Monday, Tuesday, Wednesday, Thursday or Friday. Check out time for groups will be 10:00 AM for Facilities Rentals and 4-H Environmental Education groups departing Saturday or Sunday. Groups checking out after 10:00 AM will be charged for another full day unless otherwise specified in the contract.

Please submit 4weeks prior to arrival day to confirm meals attending and dietary restrictions/allergies:

Meals Confirmation & Dietary Request Form

ALLERGIES

The 4-H centers strive to routinely evaluate practices to promote the safety of guests. As such, the 4-H centers have been working together to create consistency in the approach to food allergens.

Please note, the 4-H centers are “allergen aware” not “allergen free.” The U.S. Food & Drug Administration (FDA) recognizes nine major food allergens as: crustacean shellfish, eggs, fish, milk, peanuts, sesame, soybeans, tree nuts, and wheat. All guests should be aware that products, prepared items, and cooking facilities may contain or have had contact with these nine major allergens at the 4-H centers.

If you have questions or concerns about accommodating allergies during your upcoming trip, please contact your trip organizer then contact our Dining Hall Manager, Erin McMahon, at erin.mcmahon@uga.edu or call 912-786-5534.

MEAL SERVICE & FACILITIES

Burton 4-H Center on Tybee Island has its own dining hall facility that prepares meals for groups visiting the Center. Meal start times and approximate end times (depending on the total number of on-site guests) are as follows;

• Breakfast KP 7:30 AM / Breakfast Service 7:55 AM
• Lunch KP 11:00 AM / Lunch Service 11:25
• Dinner KP 5:00 PM / Dinner Service 5:25

Each group must notify the corresponding Burton 4-H Center on Tybee Island personnel in writing thirty (30) days in advance with an accurate number of guests that will attend.  A final, guaranteed count for the first meal is required seven (7) days in advance. Any changes or additions to the menu must be discussed with the Food Operations Manager and may result in a price increase. For an additional fee, refreshment and coffee breaks can also be provided and delivered to groups. All food services must be arranged through Burton 4-H Center on Tybee Island personnel. No outside catering services are allowed.

Click to learn  → about our facilities ! 

Click to download → Burton 4-H Facility Map

PLEASE DO NOT ASSUME YOU HAVE ALL THE DORMS.

The dorms available to your group are indicated on the lodging assignment chart in your pre-trip EE summary email and noted on your schedule. Finalized dorm assignments will be provided by center personnel thirty days (30) prior to group arrival date. Finalized dorm assignments depend on total number of group reservations and the gender breakdown of those groups. Your assignment is a recommendation, please contact if alternative assignments  to dorms are needed. IF you are interested in having a “Teacher/Staff Only Dorm(s),” there will be an additional cleaning fee starting August 1, 2024.

Burton 4-H Center on Tybee Island reserves the right to reduce the total number of dorm(s) and/or buildings to be used by a group when actual attendance is lower than the original estimated attendance OR efforts to better accommodate other groups using our facilities.

Our eight (8) dorms have central heating and are air-conditioned. Each one of our dormitory lodgings is unique, varying in size and total capacity. A few of our dorms are duplex style but are not internally connected.  Our smallest dorm can accommodate 10 people (2 adults: 8 youth) and our largest dorm can accommodate 28 people (2 adults: 26 youth). There is a total of 156 beds on site (16 adult: 140 youth). Additional adults may sleep in the main room with youth. Please plan to maximize beds in each sleeping area (the number of beds in each area is indicated on the dorm breakdown below).

No food or beverages are allowed in the dormitories.  No tents, motor homes, or travel trailers are allowed to overnight at Burton 4-H Center on Tybee Island.

Click to download → 1-page Dorm Assignment Planner (optional but helpful)

Click to download → ONLY School On-site Housing spreadsheet

Click to download → Multi-page Dorm Assignment Planner(optional but helpful)

Dorm Cleaning:

• Dorm Cleaning Inspection Checklist
• Dorm Cleaning Supplies (located in adult leader room)
• Wash Your Paws Poster

Before departure day breakfast, we require all dorms cleaned and luggage moved outside on the sidewalk of dorm and/or on departure vehicle(s). A “Dorm Inspection Checklist” is located in all dorms on main room bulletin board(s). A Burton 4-H Center staff member will check your dorm BEFORE breakfast a 7:30am (unless indicated otherwise). You will be notified if further cleaning is required.

School Led Program Suggestions (as advised)

• School Led Evening Suggestions
• School Led Day Trip Suggestions

Each organization is responsible for leading one evening of programming on their own. Typically this is the Tuesday and/or Thursday evening during your trip after dinner 6:30/7:00pm-8:30/9:00pm. Your requested activities and assigned times are reflected on the schedule. We do our best to work with everyones request when multiple organizations are on-site. Please keep in mind we may have multiple bookings and have to schedule accordingly.

SUPERVISION

We request groups plan for a 13:1 or 12:2 student to adult ratio for our programs due to transportation logistics in off-site program offerings.

All groups will provide supervision of youth participants at all times, including, but not limited to, class, meal, recreation, and lodging times.  The Burton 4-H Center on Tybee Island strongly encourages an adult to student ratio for events of 2 adults: 12 youth. It is very important to have 2 adult supervisors per activity group as programming led by Burton staff cannot proceed without adult supervision.  If an adult gets sick or cannot provide supervision, programming will be directly affected.

Name Tag Templates

Learning Groups – please only use the animal group assigned by the EE Coordinator.  Please note, these templates are based off AVERY Template 5393. 

• • SEA TURTLES – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • MANATEES – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • OSPREYS – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • RACCOONS – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • ALLIGATORS – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • SHARKS – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • STINGRAYS – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • SQUIDS – Nametag AVERY TEMPLATE 5393 Burton 4-H
  • PELICANS – Nametag AVERY TEMPLATE 5393 Burton 4-H

A security gate controls entrance access to the Burton 4-H Center on Tybee Island. Our gate is closed 24/7 before, during after regular business hours and on weekends. Groups will be provided with a gate code at or prior to arrival.

A Burton 4-H Center on Tybee Island personnel is always available in the evenings and weekends to assist guests as needed with access to the property and any other issues that arise.

For groups checking in outside of operating business hours, appropriate contact numbers and key pick-up location will be provided to guests within seven (7) days prior to arrival day.  Contact information will also be provided when guests pick up the keys for their rented buildings.

Although there are no curfew hours, we ask that you be considerate of local neighbors and of other groups at the 4-H Center. Burton 4-H Center on Tybee Island observes Quiet Hours between 10:00 PM to 7:00 AM.

GENERAL INFORMATION

• Possession of weapons on the University of Georgia campus is governed by Georgia law O.C.G.A. 16-11-127.1. Additional information may be found at:  https://www.police.uga.edu/crime-stats/weapons-on-campus-info-2.
•  Driving on Burton 4-H Center on Tybee Island: The speed limit on campus is 10 miles per hour. Guests should constantly watch for children crossing the road. Georgia 4-H does not allow youth under the age of 18 to drive on the Burton 4-H Center on Tybee Island property. Georgia 4-H does not allow people to be transported in the back of trucks or in the trunk of cars on the Burton 4-H Center on Tybee Island property.
•  Loss or Damage: Groups will be billed for the cost of repairs or replacement of the damaged or lost Burton 4-H Center on Tybee Island property. Groups that leave the Burton 4-H Center on Tybee Island with large amounts of litter on the grounds will be billed a minimum of $250.00 for cleanup. The Center Director will make this determination.
•  Lost and Found: Items that are found at Burton 4-H Center on Tybee Island are tagged by date and location where found. You may call the Main Office at 912-786-5534 to see if any lost items were found or turned over to Burton 4-H Center on Tybee Island personnel. After 30 days, if no one claims these items they are given to charity.
•  Pets: No pets, livestock, or horses are allowed on Burton 4-H Center on Tybee Island.
• Recreational: The use of recreation areas and recreational equipment is on a first-come, first-serve basis.

Make your trip a success by reviewing and downloading the forms below!

What to Wear & Pack:

• Youth & Adult Overnight Packing Checklist – Burton 4-H EE Programs 2024
• Required Shoe Rules and Water Rules Guide 

The University of Georgia and Georgia 4-H are committed to providing a safe learning environment for our participants.

Click to download → Adult Leader EE Guidelines

All adult visitors follow the Adult Code of Conduct which is found at the following link: https://secure.georgia4h.org/documents/AdultCodeofConduct.pdf.  Failure to abide by this Code of Conduct shall result in the immediate dismissal of the individual in violation of the Adult Code of Conduct from the premises.  If the dismissal of an individual results in the loss of the required number of chaperones, the entire group may be asked to leave the premises.  There will be no refund given in the event that an individual or group is required to leave the premises due to a violation of the Adult Code of Conduct.

Georgia 4-H is also pleased to provide access to the training video that we require of all adults who work with 4-H youth, which meets the training requirements outlined in Exhibit A (of your groups signed contract) including mandatory reporting obligations, appropriate contact with minors, safety and security procedures, and known or suspected child abuse/neglect:  https://georgia4h.org/get-involved/volunteer/training-and-certifications/risk-management-training/

Visit our Georgia 4-H risk management hub to to aid you in providing safe programs and activities for youth. Our hub provides additional resources to address policy requirements, procedures, and protocols as you engage with and supervise others in working with youth. to aid you in providing safe programs and activities for 4-H youth. This hub is aligned with resources needed to comply with the UGA Policy for Programs and Activities Serving Minors.

Click to download → Student EE Guidelines

Click to download →  KP Descriptions – Burton 4-H Center

KP Duty (Kitchen-Patrol, Kleaning Party) helps with resetting Burton 4-H Center and encourages youth and adults to leave our center better than it was found. Each group on site is assigned to a Meal KP Duty and/or Facility KP Duty. Adult leaders of the learning group are required to participate. We encourage teamwork and building life skills through this process. Please note, KP duty assignments will be staff or school led as pre-determined on your schedule.

K.P. Duties include but are not limited to:

• Breakfast KP
• Lunch KP
• Dinner KP
• Dissection Clean-up KP
• Bootwall Organize KP
• Litter-Patrol KP
• Bus Sweep & Clean-up KP
• Facilities Sweep KP
• Student Data Collection KP

For a list of prices and souvenirs click to download →  Canteen (Gift Shop) & Prices

Click to download → Emergency Procedures for Third-Party Group Leaders

EMERGENCY PROCEDURES

In the event of a life-threatening situation, call 911 and provide our physical address: 177 Lewis Avenue, Tybee Island, GA 31328. Wait by the gate entrance for Emergency Responders to arrive and punch in gate code for entry. Then notify Burton 4-H On-Duty Staff.

AED LOCATION

The AED (automated external defibrillator) is located in the dining hall bathroom hallway on the right-side wall (next to the key lock box).

 FIRST AID STATION
Burton 4-H Center on Tybee Island does not provide an on-site nurse; we recommend that, if possible, each school bring an adult with some medical training along with school approved first aid supplies. The Burton 4-H Center does provide a stocked first aid station appropriate for dealing with minor incidents. This first-aid station is on the dining hall’s front porch. An adult must accompany a youth to the first aid station. It is best practice to check your youths’ medical forms and/or call parents before dispensing first aid supplies, particularly consumables. Please complete the Injury Report Form at the station and put the completed form in the drop-box found on the porch. Items available at first aid station include and not limited to:

• • alcohol pads
  • antibiotic ointment
  • band-aids
  • burn cream
  • cotton balls
  • gauze
  • isopropyl alcohol
  • tape
  • body fluid cleanup kits
  • pads/tampons
  • eyewash
  • gloves
  • scissors
  • splinter removal kits
  • thermometers
  • tweezers
  • white vinegar
  • aloe

NON-PERSCRIPTION MEDICATIONS

For over-the-counter medications not available in the first aid station, please visit the Main Office or contact the On-Duty staff for access. Any medication from the Burton 4-H Center “pharmacy” will be recorded on the Medication Log. Non-prescription medications available by request:

• • Acetaminophen
  • Ibuprofen
  • Anti-acid
  • Aspirin
  • Dramamine
  • Pepto-Bismol
  • Hydrocortisone Crème
  • Benadryl
  • Cold packs
  • Electrolyte Replenisher
  • Cough Lozenges
  • Gold Bond Powder

PERSCRIPTION MEDICATIONS / PERMISSION SLIPS / MEDICAL INSURANCE
Visiting teachers and/or school nurses are responsible for keeping up with youth medication. Refrigeration is provided on the front porch of the dining hall for medications that require being kept cool. Visiting teachers are also responsible for keeping up with school required permission slips. Burton 4-H Center on Tybee Island will not collect these. Burton 4-H Center on Tybee Island is not responsible for your group’s medical insurance. Inexpensive insurance may be available through your local Extension Office. Please contact your group leader for more information.

 ACCIDENTS AND ILLNESSES
Burton 4-H Center on Tybee Island personnel are not authorized to treat illnesses or accidents; we are NOT able to provide transportation to medical clinics or the hospitals in Savannah.  We strongly recommend that an adult with your group drive a vehicle to Tybee Island that can be used to transport individuals in an emergency. We do have a local 911/EMS service that can send ambulances to respond to emergencies. In case of an extreme emergency after hours, your group can contact the Tybee Island Police Department (912) 786-5600. During regular 8am-5pm office hours, messages can be relayed via 912-786-5534. After 5pm please notify the on-duty staff using the phone number provided at the time of arrival.

 FIRE
The fire alarm would alert individuals of a fire. All people would be evacuated from the building. No one would be allowed re-entry into a burning building. Report to the basketball court.

 SEVERE WEATHER AND LIGHTNING
Burton 4-H Center runs classes rain or shine. The most comfortable participants are those prepared with ponchos, rain jackets, hats, and/or rain pants. In the event of lightning/thunder, we will move classes indoors. In consultation with a group’s leadership, activities will remain inside until there has been no lightning/thunder for at least 15 minutes. In sudden severe weather emergencies, move inside as quickly as possible (take cover) and stay away from windows and appliances. If you are trapped outside, avoid tall trees, and open fields, and lie flat in a ditch if necessary.

 MISSING PERSONS
It is the responsibility of the visiting adults to maintain group counts. Notify a Burton 4-H Center staff member if an individual is missing ASAP.

The University of Georgia is a tobacco free campus.  Tobacco use is prohibited in all areas, including outdoor areas.  More information is available at http://uga.edu/tobacco-free/.

Review your experience with us at our Guest EE Program & Facilities Evaluation

Burton 4-H Center Vocabulary is another way to prepare students for their classes at the Burton 4-H Center and after trip review!

Day Classes Vocabulary:

• Beach Ecology Vocabulary
• Birds (Ornithology) Vocabulary
• Coastal Critters Vocabulary
• Fort Pulaski Vocabulary
• Marine Invertebrates Vocabulary
• Maritime Forest Vocabulary
• Orienteering Vocabulary
• Pollution Solutions Vocabulary
• Reptiles (Herpetology) Vocabulary
• Salt Marsh Ecology Vocabulary
• Shark Dissection Vocabulary
• Surf Sleuth (Seine Nets) Vocabulary
• Tybee Lighthouse Tour Vocabulary
• Wetland Monitoring Vocabulary

Evening Classes Vocabulary:

• Astronomy Vocabulary
• Plankton Vocabulary
• Sea Star Dissection Vocabulary
• Sea Turtle Vocabulary
• Squid Dissection Vocabulary
• Nightwalk & Duskwalk Vocabulary

Vocabulary Cover Page:

• Vocabulary CoverPage Burton 4-H

Student Journal Questions are available for students to reflect and review their experiences at the Burton 4-H Center! Our journal questions are broken down by Beginner (5 questions), Intermediate (8 questions) and Advanced (10 questions). Beginner questions are recommended 3rd-5th Grades, Intermediate questions are recommended for 6th-8th Grades and Advanced questions are recommended for 9th-12th Grades. Depending on your students and trip dates, please feel free to use the appropriate level of journal questions as needed. Please find cover pages also below.

Answer Keys are available for teachers for Student Journal Questions, please email Erine-Fay.

Cover Pages for Student Journal Question Booklets 

• Student Artwork Journal Cover – BLANK

3rd-12th Pre-Trip/Post-Trip Journal Questions & Experiences 

• Post-trip Your Burton Experience Questions
• Pre-trip Your Burton Experience Questions

3rd-5th Grade Student Journal Questions

• Day Classes 3-5 Questions
  • Beach Ecology Journal Questions 3-5
  • Birds (Ornithology) Journal Questions 3-5
  • Coastal Critters Journal Questions 3-5
  • Discovery Cruise Journal Questions
  • Dolphin Cruise Journal Questions
  • Fort Pulaski Journal Questions 3-5
  • Lighthouse Journal Questions 3-5
  • Pollution Solutions Journal Questions 3-5
  • Orienteering Journal Questions 3-5
  • Reptiles (Herpetology) Journal Questions 3-5
  • Salt Marsh Ecology Journal Questions 3-5
  • Shark Dissection Journal Questions 3-5
  • Surf Sleuth (Seine Nets) Journal Questions 3-5
  • Wetland Monitoring Journal Questions 3-5
• Evening Classes 3-5 Questions
  • Astronomy Journal Questions 3-5
  • Campfire Journal Questions – 3-5
  • Duskwalk Journal Questions 3-5
  • Nightwalk Journal Questions 3-5
  • Sea Turtles Journal Questions 3-5
  • Squid Dissection Journal Questions 3-5

6th-8th Grade Student Journal Questions

• Day Classes 6-8 Questions
  • Beach Ecology Journal Questions 6-8
  • Birds (Ornithology) Journal Questions 6-8
  • Coastal Critters Journal Answers 6-8
  • Discovery Cruise Journal Questions
  • Dolphin Cruise Journal Questions
  • Fort Pulaski Journal Questions 6-8
  • Lighthouse Journal Questions 6-8 
  • Marine Invertebrates Journal Questions 6-8
  • Maritime Forest Journal Questions 6-8
  • Orienteering Journal Questions 6-8
  • Pollution Solutions Journal Questions 6-8
  • Reptiles (Herpetology) Journal Questions 6-8
  • Salt Marsh Ecology Journal Question 6-8
  • Shark Dissection Journal Questions 6-8 
  • Surf Sleuth (Seine Nets) Journal Questions 6-8
  • Wetland Monitoring Journal Questions 6-8
• Evening Classes 6-8 Grades
  • Astronomy Journal Questions 6-8
  • Campfire Journal Questions – 6-8
  • Duskwalk Journal Questions 6-8
  • Nightwalk Journal Questions 6-8
  • Sea Turtles Journal Questions 6-8
  • Squid Dissection Journal Questions 6-8

9th-12th Grade Student Journal Questions 

• Day Classes 9-12
  • Beach Ecology Journal Question 9-12
  • Birds (Ornithology) Journal Questions 9-12
  • Coastal Critters journal questions 9-12
  • Discovery Cruise Journal Questions
  • Dolphin Cruise Journal Questions
  • Fort Pulaski Journal Questions 9-12
  • Lighthouse Journal Questions 9-12
  • Marine Invertebrates Journal Questions 9-12
  • Maritime Forest Journal Questions 9-12
  • Orienteering Journal Questions 9-12
  • Pollution Solutions Journal Questions 9-12
  • Reptiles (Herpetology) Journal Questions 9-12
  • Salt Marsh Ecology Journal Questions 9-12
  • Shark Dissection Journal Questions 9-12
  • Surf Sleuth (Seine Nets) Journal Questions 9-12
  • Wetland Monitoring Journal Questions 9-12
• Evening Classes 9-12
  • Astronomy Journal Questions 9-12
  • Campfire Journal Questions
  • Duskwalk Journal Questions 9-12
  • Nightwalk Journal Questions 9-12
  • Sea Turtles Journal Questions 9-12
  • Squid Dissection Journal Questions 9-12

Burton 4-H Center Pre-post Trip Activities are more ways to help teachers to connect and prepare students to their environmental education classes for either before or after their trip experience!

Day Classes Pre-Post Trip Activities:

• Beach Ecology Pre-Post EE Trip Activities
• Birds (Ornithology) Pre-Post EE Trip Activities
• Coastal Critters Pre-Post EE Trip Activities
• Fort Pulaski Pre-Post EE Trip Activities
• Marine Invertebrates Pre-Post EE Trip Activities
• Maritime Forest Ecology Pre-Post EE Trip Activities
• Orienteering Pre-Post EE Trip Activities
• Pollution Solutions Pre-Post EE Trip Activities
• Reptiles (Herpetology) Pre-Post EE Trip Activities
• Salt Marsh Ecology Pre-Post EE Trip Activities
• Shark Dissection Pre-Post EE Trip Activities
• Surf Sleuth (Seine Nets) Pre-Post EE Trip Activities
• Tybee Lighthouse Tour Pre-Post EE Trip Activities
• Wetland Monitoring Pre-Post EE Trip Activities

Evening Classes Pre-Post Trip Activities:

• Astronomy Pre-Post EE Trip Activities
• Campfire (Song, Skits & Stories!) Pre-Post EE Trip Activities
• Nightwalk & Duskwalk Pre-Post EE Trip Activities
• Plankton Pre-Post EE Trip Activities
• Sea Star Dissection Pre-Post EE Trip Activities
• Sea Turtles Pre-Post EE Trip Activities
• Squid Dissection Pre-Post EE Trip Activities