According to the UGA Policy for Programs and Activities serving minors, prior to a program or an activity, the program or activity administrator should consider the following 16 items:
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- Alignment of the Program/Activity with the University’s mission;
- Appropriate subject matter and fully planned activity itinerary;
- Appropriate staffing and supervision ratios, with special regard to avoiding one-on-one contact between Minors and Program/Activity Staff;
- Program/Activity Staff Code of Conduct and guidelines;
- Appropriate training for Program/Activity Staff;
- Minor Code of Conduct, Applicable Forms, Waivers, and any supplemental Program/Activity guidelines;
- Program/Activity orientation and information for Minors and parents;
- For Minors working in University laboratories, follow the UGA Policy on Minors (not Acting as Students/Employees) in Research Laboratories, Clinics, and Animal Facilities;
- Transportation arrangements;
- Housing arrangements with special consideration for overnight Programs/Activities;
- Contracts for Auxiliary Services and Food Services;
- Safety and security planning including, but not limited to:
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- Basic first aid;
- Emergency response and notification plans;
- Reporting protocols for injury and/or illness; and
- Inclement weather plans;
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- Response protocols for accusations of misconduct;
- Insurance;
- Any licensing or exemption required by a government agency; and
- Record retention policies.
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The resources below may aid in meeting these requirements.
Adult Leader Resources
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- Adult Leader Resources
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- Overview of Volunteer PoliciesÂ
- Roles and Requirements at 4-H EventsÂ
- Appropriate staffing and supervision ratios
- Best Practices for Young Adult VolunteersÂ
- Interview Questions
- Staff Code of ConductÂ
- Volunteer Agreement (collected in 4-H Enrollment)
- Volunteer Agreement (Spanish)Â
- UGA Extension – Georgia 4-H Working with Youth and Managing Risk Handbook
- Leader orientation template(s)
- Getting Started Orientation Instructor Guide
- Tracking Certifications Guide
- Volunteer Service GuideÂ
- Letter for Volunteer Lapse in Service
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- Adult Leader Resources
Behavior
Housing
Safety and Security
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- Safety and Security
- Safety and Security
Transportation
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- Transportation
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- Transportation FormsÂ
- Out-of-State Travel Authorization for Volunteers, ….and instructionsÂ
- Transportation (Van & Mini Bus) Policy
- UGA MVR Training for volunteers
- Virtual Programming and Consent Form (in 4-H Enrollment)Â
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- Transportation
The University of Georgia College of Agricultural and Environmental Sciences (working cooperatively with Fort Valley State University, the U.S. Department of Agriculture, and the counties of Georgia) offers its educational programs, assistance, and materials to all people without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status and is an Equal Opportunity, Affirmative Action organization.