According to the UGA Policy for Programs and Activities serving minors, prior to a program or an activity, the program or activity administrator should consider the following 16 items:
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- Alignment of the Program/Activity with the University’s mission;
- Appropriate subject matter and fully planned activity itinerary;
- Appropriate staffing and supervision ratios, with special regard to avoiding one-on-one contact between Minors and Program/Activity Staff;
- Program/Activity Staff Code of Conduct and guidelines;
- Appropriate training for Program/Activity Staff;
- Minor Code of Conduct, Applicable Forms, Waivers, and any supplemental Program/Activity guidelines;
- Program/Activity orientation and information for Minors and parents;
- For Minors working in University laboratories, follow the UGA Policy on Minors (not Acting as Students/Employees) in Research Laboratories, Clinics, and Animal Facilities;
- Transportation arrangements;
- Housing arrangements with special consideration for overnight Programs/Activities;
- Contracts for Auxiliary Services and Food Services;
- Safety and security planning including, but not limited to:
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- Basic first aid;
- Emergency response and notification plans;
- Reporting protocols for injury and/or illness; and
- Inclement weather plans;
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- Response protocols for accusations of misconduct;
- Insurance;
- Any licensing or exemption required by a government agency; and
- Record retention policies.
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The resources below may aid in meeting these requirements.