UGA Motor Vehicle Info for Volunteers
UGA Motor Vehicle Info for Volunteers
UGA Motor Vehicle Volunteer Training
The UGA Motor Vehicle Use Policy applies to all UGA faculty, staff, volunteers, and independent contractors who drive as a part of their role. Specifically, this policy applies to all UGA employees and volunteers who drive State of Georgia, federal, or any other personal or rented vehicle on University business regardless of frequency or location of driving. Volunteers can complete the required annual training through the following three steps.
(UGA employees who drive should complete this training through PEP.)
Step One: View the Training Module
Volunteers who drive on behalf of Extension must complete the following annual training:
UGA Motor Vehicle Training ModuleStep Two: Complete the Driver Acknowledgement Form
At the end of the module, submit a driver acknowledgment form. This electronic form is accessible through the last slide in the training module.
a. In the module, click the button, “Driver Acknowledgement Form.”
b. Enter your name and preferred email address.
c. In the “department” drop-down, please add your district, center, or state department.
Example: Northeast Extension should enter “CAES-Northeast District CES”; state 4-H volunteers should enter “CAES-State 4-H”; or others should enter identifying your district.
Use these links to identify your district:
Northeast District Counties
Northwest District Counties
Southeast District Counties
Southwest District Counties
d. In the “Major Unit” drop-down, please add “College of Agricultural and EnvironmentalSciences.”
e. Complete the remaining questions and click “submit.”
Step Three: Complete Primary Driver Requirements
If you typically drive on behalf of Extension three or more times per week, you are considered a primary driver and must also complete an annual MVR through the UGA Policy Department. Contact your County or District office for more information. If you do not typically drive on behalf of Extension three or more times per week, you can bypass this step.
Download the information above as a PDF for printAdditional Motor Vehicle Information for Volunteers
Download the information below as a PDF for printNot Service Drive Time vs. Service Drive Time
Not Service Drive Time: Driving from your starting point (home, office, or other base location) to your service start location is not considered service time. This drive time is not directed by Extension personnel. Driver training with acknowledgement is not required unless you are further directed by Extension Personnel to go to an additional location.
Service Drive Time: Driving from your service location to any additional location that is directed by Extension personnel is considered service time. The return trip may also be service time is directed by Extension personnel. Driver Training with Driver Acknowledgement Form is required for this driving. Note: Per the Motor Vehicle Use policy, an additional annual Motor Vehicle Report is required for volunteers who drive three or more times per week on behalf of Extension.
Scenarios for UGA Motor Vehicle Use for UGA Extension Volunteers
Scenario 1: Volunteer travels between home and project site to volunteer.
Service Start Location: Extension-approved Project Site or initial meeting location
Is driver training required? No
Is drive time considered service time? No
Rationale: No Extension direction. It is expected that individuals will commute from home, office, or other starting point to service destination on their own.
Scenario 2: Presentation materials and supplies need to be picked up at Extension office and taken to the project/service location.
Service Start Location: Extension office
Is driver training required? Yes
Is drive time considered service time? Yes
Rationale: Extension directed pick up of supplies necessary to complete the service
Scenario 3: Extension personnel ask you to pick up bottled water at Walmart prior to meeting at the demonstration garden or school.
Service Start Location: Home/starting point; return trip not directed
Is driver training required? Yes
Is drive time considered service time? Yes
Rationale: Extension personnel requested the volunteer to pick up the supplies.
Scenario 4: A Master Gardener or 4-H Volunteer calls friends and coordinates carpooling to a workshop they are attending for continuing education.
Service Start Location: Workshop location
Is driver training required? No
Is drive time considered service time? No
Rationale: Travel was not directed by Extension personnel.
Scenario 5-A: A Master Gardener may be asked by Extension personnel to transport 4-H youth or their luggage to 4-H camp.
Service Start Location: Location where youth/luggage are picked up
Is driver training required? No
Is drive time considered service time? No
Rationale: No Extension direction. It is expected that individuals will commute from home, office, or other starting point to service destination on their own.
Scenario 5-B: A Master Gardener may be asked by Extension personnel to transport 4-H youth or their luggage to 4-H camp.
Service Start Location: Camp location and back
Is driver training required? Yes
Is drive time considered service time? Yes
Rationale: Extension-directed activity
Scenario 6-A: A 4-H volunteer may be asked to meet at the Extension office to drive youth to a 4-H facility, such as Rock Eagle for an event.
Service Start Location: Extension office
Is driver training required? No
Is drive time considered service time? No
Rationale: No Extension direction. It is expected that individuals will commute from home, office, or other starting point to service destination on their own.
Scenario 6-B: A 4-H volunteer may be asked to meet at the Extension office to drive youth to a 4-H facility, such as Rock Eagle for an event.
Service Start Location: 4-H facility
Is driver training required? Yes
Is drive time considered service time? Yes
Rationale: Travel was directed by Extension personnel.
Scenario 7: A 4-H volunteer may be asked to meet at the school for a 4-H program.
Service Start Location: School
Is driver training required? No
Is drive time considered service time? No
Rationale: Travel was not directed by Extension personnel.
Scenario 8-A: A 4-H volunteer is asked to drive youth to the airport and attend a national conference.
Service Start Location: Location where youth are met, and chaperoning/supervision of youth begins
Is driver training required? No
Is drive time considered service time? No
Rationale: No Extension direction. It is expected that individuals will commute from home, office, or other starting point to service destination on their own.
Scenario 8-B: A 4-H volunteer is asked to drive youth to the airport and attend a national conference.
Service Start Location: 1.Airport 2.National Conference
Is driver training required? Yes
Is drive time considered service time? Yes
Rationale: Travel was directed by Extension personnel. An Out-of-state travel
authorization is also needed.
The University of Georgia College of Agricultural and Environmental Sciences (working cooperatively with Fort Valley State University, the U.S. Department of Agriculture, and the counties of Georgia) offers its educational programs, assistance, and materials to all people without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status and is an Equal Opportunity, Affirmative Action organization.